Privacy Policy

Wei Wai Kum First Nation (“Wei Wai Kum,” “we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us.

This Privacy Policy describes how we collect, use, disclose, and safeguard personal information through our website https://weiwaikum.ca/ (the “Website”) and related online services.

Wei Wai Kum First Nation respects the privacy rights of our members, community residents, employees, partners, and visitors, and we strive to ensure compliance with applicable privacy legislation, including:

  • The Personal Information Protection and Electronic Documents Act (PIPEDA)
  • The Freedom of Information and Protection of Privacy Act (British Columbia) (FIPPA), where applicable
  • Any other applicable Indigenous governance or data sovereignty frameworks

2. Scope of This Policy

This Privacy Policy applies to personal information collected through:

  • Our Website
  • Online forms and service portals
  • Email communications
  • Event registrations
  • Program applications
  • Employment applications submitted online

It does not apply to third-party websites linked from our website.

3. Personal Information We Collect

“Personal information” means information about an identifiable individual.

We may collect the following types of personal information:

a) Contact Information

  • Name
  • Mailing address
  • Email address
  • Phone number
  • Status Card number

b) Program or Service Information

  • Information provided in applications for programs or services
  • Membership-related information (where applicable)
  • Supporting documentation voluntarily submitted

c) Employment Information

  • Resume
  • Employment history
  • Education background
  • References

d) Technical Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Date and time of access

This information helps us maintain security and improve website performance.

4. How We Collect Information

We collect personal information:

  • Directly from you (e.g., when you complete a form)
  • Through online submissions
  • Via email or phone communications
  • Through cookies and website analytics tools

We only collect information that is reasonably necessary for the purposes identified in this Policy.

5. How We Use Personal Information

Wei Wai Kum First Nation uses personal information to:

  • Provide programs and services
  • Respond to inquiries and requests
  • Process applications and registrations
  • Communicate updates, notices, and community information
  • Administer employment opportunities
  • Improve our website and services
  • Meet legal, regulatory, or governance requirements

We do not sell, rent, or trade personal information.

6. Consent

By providing personal information to Wei Wai Kum First Nation, you consent to its collection, use, and disclosure as described in this Policy.

You may withdraw your consent at any time, subject to legal or contractual restrictions. Withdrawal of consent may affect our ability to provide certain services.

7. Disclosure of Personal Information

We may disclose personal information:

  • To authorized Wei Wai Kum staff and leadership
  • To service providers who assist in website hosting, IT services, or administration (subject to confidentiality agreements)
  • Where required by law
  • In situations involving health, safety, or legal compliance

We take reasonable steps to ensure third parties protect personal information appropriately.

8. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information against:

  • Unauthorized access
  • Loss or theft
  • Misuse
  • Disclosure
  • Alteration

However, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute security.

9. Data Retention

Personal information is retained only as long as necessary to:

  • Fulfill the purposes for which it was collected
  • Comply with legal and governance obligations
  • Meet records management requirements

When no longer required, information is securely destroyed or anonymized.

10. Cookies and Website Analytics

Our website may use cookies and analytics tools to:

  • Improve functionality
  • Analyze website traffic
  • Enhance user experience

You can modify your browser settings to refuse cookies; however, some website features may not function properly.

11. Access and Correction

You have the right to:

  • Request access to your personal information
  • Request correction of inaccurate or incomplete information

Requests must be made in writing to the contact listed below.

12. Indigenous Data Sovereignty

Wei Wai Kum First Nation recognizes the importance of Indigenous data sovereignty and the inherent rights of the Nation to govern the collection, ownership, and application of its data. Personal and community information is managed in a manner consistent with our laws, customs, and governance principles.

13. Third-Party Links

Our website may contain links to external websites. Wei Wai Kum First Nation is not responsible for the privacy practices of third-party websites.

14. Children’s Privacy

Our website is not intended for children under the age of 13 without parental or guardian consent. We do not knowingly collect personal information from children without appropriate consent.

15. Changes to This Privacy Policy

Wei Wai Kum First Nation may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date.

16. Contact Information

If you have questions about this Privacy Policy or wish to access or correct your personal information, please contact:

Wei Wai Kum First Nation
1650 Old Spit Road, Campbell River, B.C. V9W 3E8
Phone: 250-286-6949
Email: reception@weiwaikum.ca